Create ACH and Check Payments

After a Payment Process Request is submitted, a check or ACH payment may be made. The type of payment required depends on several variables, including site payment, property, and/or invoice requirements.

 

This topic provides the steps for creating both printed and electronic  payment files. Click Create an Electronic Payment File  to view the instructions at the bottom of this screen.

Create a Printed Payment File

Printed files require the following tasks to make sure the files are printed and processed correctly.  The following tasks are covered in the tables below:

Create Printed Payment Files

Follow the steps below to create a Printed Payment File:

Step Action Illustration

1

 From the Dashboard, click Payables and select Payments.
 
The Overview page appears.

2

 On the right side of the screen, click the Task icon and select Create Printed Payment Files.
 
The Create Printed Payment Files process page appears.

3

 In the Parameters section, provide the following information:
  • Disbursement Bank Account (required): Select the bank account from which funds will be issued.
  • Business Unit: Select the applicable business unit.
  • From Payment Date: Verify or update the payment date.
  • Payment Document (required): Select the type of payment document.
  • Print Now (required): Indicate if the file will be printed immediately
  • Printer Name (required): Select the desired printer.  

Note: Any fields not listed above are optional and can be completed based on available parameters.

 

Scroll to the top of the screen and click Submit.

 

A Confirmation popup appears indicating the process was submitted.

4

 Document the Confirmation Number for future reference.
 
Click OK.
 
The Create Printed Payment Files process page reappears.

6

 Scroll to the top of the screen and click Cancel.
 
The Overview page appears.

7

 Submitting the form above creates the following files:
  • Format Payment Files
  • Create Printed Payment Files
 
In the Schedule Requests section, click the Refresh icon until the files are listed.

 

View Payment File Formatting

Follow the steps below to view and edit the Payment Files Format:

Step Action Illustration

1

 In the Format Payment Files process row, click the View Output icon.
 
 The Format Payment Files popup appears.

2

 Click the linked file.
 
An Open File popup appears.

3

 Select the desired program to open the file and click OK.
 
The file opens, and all properly formatted checks appear.

4

 Ensure all checks printed correctly, and if desired, use the program's available tools to save or print the file.
 
 When finished reviewing, close the file. The system returns to the Format Payment Files popup.

5

 Close the Format Payment Files popup.
 
The Overview page reappears with the current list of scheduled processes.

 

Submit Payment Files for Printing

Follow the steps below to submit the payment files for printing:

Step Action Illustration

1

 From the Overview screen, in the Payment Process Requests section at the top of the screen, click the Refresh icon until the applicable process request appears in the list.
 
Click the arrow to the left of the request to view the Payment File row.

2

 In the Payment File row, click the Action icon.
 
The Record Print Status screen appears.

3

 Ensure the Create positive pay file immediately check box is checked.
 
Click Submit.
 
A Warning popup appears indicating payments should only be confirmed if they are:
  • Complete
  • Correct

 

Payments cannot be reversed.

4

 Click Record the Print Status.
 
The system returns to the Overview screen and a Confirmation popup appears.

5

 Document the confirmation number for future reference.
 
Click OK.
 
The payment file shows the status Printed.

6

 Scroll to the Schedule Requests section and click the Refresh icon.
 
The Payment File Register, Create Positive Pay File, and Payment File Confirmation processes appear.

 

View the Payment File Register

Follow the steps below to view the payment file register:

Step Action Illustration

1

 In the Scheduled Requests section, find the Payment File Register row and click the View Output icon.
 
The Payment File Register popup appears.

2

 Click the linked file.
 
An Open File popup appears.

3

 Select the desired program to open the file and click OK.
 
The file opens, and the Payment File Register appears.

4

 Use the program's available tools to save or print the Register file.
 
When finished reviewing, close the file.
 
The system returns to the Payment File Register popup.

5

 Close the Payment File Register Output popup.
 
The Overview page reappears with the current list of scheduled processes.

 

Create Positive Pay File

Follow the instructions below to create the Positive Pay File.

Step Action Illustration

1

 In the Create Positive Pay File row, click the View Output icon.
 
The Create Positive Pay File Output popup appears.

2

 Click the linked file.
 
The Open File pop up appears.

3

 Select the desired program to open the file and click OK.
 
The file opens, and the Positive Pay File appears.

4

 Use the program's available tools to save or print the file.
 
When finished reviewing, close the file. The system returns to the Create Positive Pay File Output popup.

5

 Close the Create Positive Pay File Output popup.
 
The Overview page reappears with the current list of scheduled processes.
 
At this point, the process for creating a printed payment file is complete.

 

 

Create an Electronic (ACH) Payment File

Use the following steps to create an Electronic (ACH) Payment file:

Step Action Illustration

1

 From the Dashboard, click Payables and select Payments. The Overview page appears.

2

 On the right side of the page, click the Task icon and select Create Electronic Payment Files. The Create Electronic Payment Files process page appears.

3

 In the Parameters section, provide the following information:
  • Disbursement Bank Account (required): Select the bank account from which funds will be issued.
  • Business Unit: Select the applicable business unit.
  • From Payment Date: Verify or update the payment date.
  • Transmit Now (required): Indicate if the file will be transmitted immediately

Note: Any fields not listed above are optional and can be completed based on available parameters.

4

 Scroll to the top of the page and click Submit. A Confirmation popup appears indicating the process was submitted. Document the confirmation number for future reference.

5

 Click OK. The Create Printed Payment Files process page reappears.

6

 Scroll to the top of the page and click Cancel. The Overview page appears.

7

 In the Schedule Requests section, click the Refresh icon. The Format Payment Files, Create Electronic Payment Files, Payment File Register, and Transmit Payment File processes are listed.
 
At this point, the process for creating an electronic (ACH) payment file is complete.
 
To retrieve payment files from WebCenter Content for preparation for bank transmittal, see Retrieve Payment Files from WebCenter Content.

Updated 9/19/2018 JM