Pay an Invoice

Follow the instructions below to pay an invoice:

Access the Invoice in Manage Invoices

Step Action Illustration

1

 From the Dashboard, click Payables and select Invoices.
 
The invoice dashboard appears.

2

 Click the Task icon and in the Invoices section select Manage Invoices.
 
The Manage Invoices page appears.

3

 Enter one or more of the Search parameters and click Search.
 
Search results populate below.

4

 Click the Invoice Number of the appropriate invoice.
 
The Invoice Details appear.
 
Use  the steps below to Pay in Full or Post to Ledger to complete the payment process.

 

Pay in Full to Pay the Invoice

Step Action Illustration

1

 From the Invoice Details screen, click the Actions menu and select Pay in Full.
  
The Pay in Full page appears.

2

 Enter the Bank Account to pay the invoice.
  
The Remit to Account and Bank Name fields populate.
 

3

 Select the Payment Process file from the list.

4

 Enter the Payment Document. The Payment Number field is auto-populated.
 
 Click Submit.
  
A Confirmation pop-up appears.

5

 Click OK.
  
The invoice Status changes to Paid.

 

Posting to Ledger to Pay the Invoice

Step Action Illustration

1

 From the Invoice Details screen, click the Actions menu and select Post to Ledger.
 
A Confirmation pop-up appears.

2

 Click OK.

3

 Click the Invoice Status link to view the Invoice Summary.  The of Accounting status updates to Accounted.

 

Create Payment to Pay an Invoice

The Create Payment feature is used to pay invoices that are created outside of Oracle ERP.

Step Action Illustration

1

 From the dashboard click Payables and select Payments.
  
The Payments page appears.

2

 Click the Task icon and in the Payments section click Create Payment.
  
The Create Payment page appears.

3

 Select the Business Unit.

4

 Select the Supplier or Party associated with the invoice. The Supplier Site and Address fields auto-populate.
 
Select one of the following in the Type field:
  • Manual
  • Quick, or
  • Refund

6

 Select the Disbursement Bank Account.
 
Select the Payment Method.
 
Select the Payment Process Profile.
  
The Remit-to Account, Bank Name, and Branch Name auto-populate.
 
Enter the Payment Document.
  
The Paper Document Number auto-populates.

7

 Scroll to the Invoices to Pay section and click the Add Invoice icon.
  
The Select and Add: Invoice to Pay pop-up appears.

8

 Enter one or more of the Search parameters and click Search.
From the populated Search results, select the  appropriate invoice.
 
Click Apply to apply the invoice to the payment..
 
Click OK.

9

 In the top of the Create Payment screen, click Save and Close.
  
A Confirmation pop-up appears.

10

 Click OK.

Updated 12/13/2018 JM