Create an AR Manual Invoice

Follow the instructions below to create a manual AR invoice (transaction), including entering transaction information, attaching the invoice, entering customer information, reviewing distributions, and saving the AR invoice.

 

Step Action Illustration

1

From the Home screen:

  • Click the Navigator icon and select Billing from the Receivables section.

OR

  • Click Receivables and select Billing from the options.

 

The Invoices page displays.

     

 

2

 Click the Task icon and in the Transactions section, select Create Transaction. The Create Transaction: Invoice page appears.

3

 In the General Information section, set the Transaction Class parameter (Invoice) and the Business Unit fields.

4

 In the Transaction Source field, select Manual.

5

Select the appropriate Transaction Type.

 

6

 Set the Transaction Date and Accounting Date.

7

Attach the invoice, if applicable, by clicking the  Add icon. The Attachments pop-up window appears.

8

Click Browse and select the required invoice file. Click OK.

9

 Scroll to the Customer section and set the Bill-to Name parameter.
 
*Note: In most cases the Ship-to name, Bill-to Site, and Ship-to Site parameters automatically populate based on the Bill-to name; if required, change the automatic configuration.

10

 The Payment Terms parameter auto-populates.  To change the Payment Term, click the arrow and select from the listed options.

11

 Scroll to the Invoice Line section and set the following required fields:
  • Description
  • Quantity
  • Unit Price
 

12

 Verify there are no errors in the transaction, then click the Complete and Create Another drop-down and select Complete and Review. The Review Transaction page appears.

13

 Click the Actions menu and select Review Distributions. The Review Distributions pop-up opens.

14

From Review Distributions, verify the accounting information is correct. If required, modify the distributions.

 

*Note: Verify there is no tax.

Click Save and Close.
 

15

Click Save.

OR

Click Cancel to return to the Billing page.

Updated 2/18/2019 JM