Remington AP Workflow

There are 3 types of Accounts Payable Workflows used at Remington Hotels.  The workflow used is based on the accounting setup for the facility receiving the invoice.  All facilities will fit into one of the three workflows below.

Step Action Illustration

1

 Centralized AP Processing:
  1. Invoice Approved:  Invoice comes into the hotel and is routed to the GM who reviews, approves and signs the invoice.
  2. Scan to a Secure Location:  The GM or a Task Force member scans the invoice into a secure location.  
  3. Data Entry:  Corporate Hotels AP retrieves the scan and enters the invoice into Oracle.
  4. DVP Approval: Corporate Hotels AP decides if DVP Approval is needed.

    • Approval Workflow:  invoice is sent through the DVP Approval Workflow, then proceeds to Final Approval.

    • Final Approval:  Corporate Hotels Ap is final approval.

  5. Invoice Processed:  Corporate Hotels routes invoice to be paid.

2

 Full Service Hotels with 2 Level AP Approval
  1. Data Entry:  Invoice comes into Hotel, the Hotel AP staff enters it into Oracle and initiates the approval process.
  2. 1st Round Approval:  The system sends the Controller or Data Entry Manager an email to approve the invoice.
  3. 2nd Round Approval:  The system sends the Hotel GM an email to approve the invoice.
  4. DVP Approval:  GM determines if DVP approval is needed.
  5. Reassigns Invoice: GM does not approve the invoice but instead reassigns the invoice for DVP approval.
  6. DVP Approval:  DVP receives notification to approve invoice.
  7. Corporate Hotel AP:  Processes the invoice for payment.  If no DVP approval is needed, the invoice goes directly to Corporate Hotel AP for payment.

3

 Full Service Hotels with 2 Level AP Approval
  1. Data Entry:  Invoice comes into Hotel, the Hotel AP staff enters it into Oracle and initiates the approval process.
  2. 1st Round Approval:  The system sends the Controller or Data Entry Manager an email to approve the invoice.
  3. DVP Approval:  GM determines if DVP approval is needed.
  4. Reassigns Invoice: GM does not approve the invoice but instead reassigns the invoice for DVP approval.
  5. DVP Approval:  DVP receives notification to approve invoice.
  6. Corporate Hotel AP:  Processes the invoice for payment.  If no DVP approval is needed, the invoice goes directly to Corporate Hotel AP for payment.

Updated 1/7/2019 JM